Free sports days at Crudwell Hall and Recreation Ground

Fun in the Sun

Free summer holiday sports coaching for children aged 5-11 years old

Recreation Ground, Crudwell, SN16 9HB
(Crudwell Village Hall is available in the event of wet weather)

Wednesday 1 August, 8 August, 15 August, 22 August

12.30pm – 2pm

High quality multi-sports coaching provided by Wiltshire Cricket and Innov8 Sportz. Come along and meet new friends, have fun and stay active.

Bring:  clothes suitable for the weather, sun cream, drink, hat etc.

Removal of Ridgeway Farm Site Allocation 03/07/18

Wiltshire Council Cabinet Meeting 03/07/18

 

Confirmation has been received, following the Wiltshire Council Cabinet Meeting, that the Ridgeway Farm Site Allocation has been removed from the Wiltshire Site Housing DPD. The final plan needs to be approved by Full Council next week.

We will post more information as we receive it and you can follow the progress of the Crudwell Neighbourhood Plan over at www.my-crudwell.org

 

 

 

Annual audit year ending 31st March 2018

Having submitted our accounts through an Internal Audit from Auditing Solutions, we now publish the documents below as we submit them to External Audit by LLP Littlejohn.

Please note the accounts are available for inspection from 11th June until 20th July (by appointment) from the Clerk.  Full details are on the notice below.

AGAR Return form

Asset Register at 31st Mar 18

Bank reconciliation at 31st Mar 18

Cashbook 17-18

Internal Audit Report 2017-18

Notice of Inspection

Payments over £100

Variances

 

Annual Meetings and Neighbourhood Planning Sat 5th May 2018

Notice APM

All are welcome to attend, this is the text from the above notice

Crudwell Parish Council   To: Members of the Council   You are hereby summoned to attend    the Annual Meeting of the Parish Council (Crudwell) At  the Crudwell Village Hall on   Saturday 5th May 2018 at 10.00 a.m., for transacting the following business. Lisa Dent – (Clerk Crudwell Parish Council)

 

AGENDA

  1. Election of Chairman for the ensuing year

Chairman to vacate the chair, members to submit nominations for election of the Chairman, Clerk to receive the Chairman Declaration of Acceptance of Office (to be witnessed by the Clerk.)

  1. Election of Vice-Chairman for the ensuing year

Vice Chairman to vacate said post, members invited to submit nominations for the election of Vice-Chairman, Clerk to receive the Vice Chairman Declaration of Acceptance of Office (to be witnessed by the Clerk).

  1. Apologies and absence
  2. Chairman to close meeting and proceed to Annual Parish Meeting

 

Crudwell Parish Council   To: Members of the Council   You are hereby summoned to attend    the Annual Parish Meeting (Crudwell) At  the Crudwell Village Hall on   Saturday 5th May 2018 at 10.15 a.m., for transacting the following business.    Lisa Dent – (Clerk Crudwell Parish Council)

 

AGENDA

  1.            Apologies received
  2.            Minutes to previous APM meeting 16th Sept 2017
  3.            Chairmans Report/Achievements of the Parish Council                          2017/2018

3.1             Thanks

3.2.           Future Issues

3.3.           Accounts/ Finance

  1. Wiltshire Council Report – Cllr Berry
  2. Crudwell Parish Reports

Where available:- Crudwell School, Crudwell Trust, LLT, Crudwell Neighbourhood Plan Group

 

  1. Open Forum
  2. Closing Comments
  3. Chairman to close meeting

 

There will then follow a Neighbourhood Plan Joint Focus Group Exhibition   Saturday 5thMay in Crudwell Village Hall from 11.30am to 2.00pm.  You are invited to drop in for an update on progress with the Neighbourhood Plan and the opportunity to express your views on the impact of future development in our community.

 

General Data Protection Regulation Policy May 2018

General Data Protection Regulation Policy

Crudwell Parish Council                       To be reviewed: May 2019

Purpose of the policy and background to the General Data Protection Regulation

This policy explains to councillors, staff and the public about GDPR. Personal data must be processed lawfully, fairly and transparently; collected for specified, explicit and legitimate purposes; be adequate, relevant and limited to what is necessary for processing; be accurate and kept up to date; be kept only for as long as is necessary for processing and be processed in a manner that ensures its security. This policy updates any previous data protection policy and procedures to include the additional requirements of GDPR which apply in the UK from May 2018. The Government have confirmed that despite the UK leaving the EU, GDPR will still be a legal requirement. This policy explains the duties and responsibilities of the council and it identifies the means by which the council will meet its obligations.

 

Identifying the roles and minimising risk

GDPR requires that everyone within the council must understand the implications of GDPR and that roles and duties must be assigned. The Council is the data controller and Peter Gilchriest (Chairman)  is the Data Protection Officer (DPO).  It is the DPO’s duty to undertake an information audit and to manage the information collected by the council, the issuing of privacy statements, dealing with requests and complaints raised and also the safe disposal of information.

GDPR requires continued care by everyone within the council, councillors and staff, in the sharing of information about individuals, whether as a hard copy or electronically. A breach of the regulations could result in the council facing a fine from the Information Commissioner’s Office (ICO) for the breach itself and also to compensate the individual(s) who could be adversely affected. Therefore, the handling of information is seen as medium risk to the council (both financially and reputationally) and one which must be included in the Risk Management Policy of the council. Such risk can be minimised by undertaking an information audit, issuing privacy statements, maintaining privacy impact assessments (an audit of potential data protection risks with new projects), minimising who holds data protected information and the council undertaking training in data protection awareness.

 

Data breaches

One of the duties assigned to the DPO is the investigation of any breaches. Personal data breaches should be reported to the DPO for investigation. The DPO will conduct this with the support of the Parish Council.  Investigations must be undertaken within one month of the report of a breach. Procedures are in place to detect, report and investigate a personal data breach. The ICO will be advised of a breach (within 3 days) where it is likely to result in a risk to the rights and freedoms of individuals – if, for example, it could result in discrimination, damage to reputation, financial loss, loss of confidentiality, or any other significant economic or social disadvantage. Where a breach is likely to result in a high risk to the rights and freedoms of individuals, the DPO will also have to notify those concerned directly.

It is unacceptable for non-authorised users to access IT using employees’ log-in passwords or to use equipment while logged on. It is unacceptable for employees, volunteers and members to use IT in any way that may cause problems for the Council, for example the discussion of internal council matters on social media sites could result in reputational damage for the Council and to individuals.

 

Privacy Notices

Being transparent and providing accessible information to individuals about how the Council uses personal data is a key element of the Data Protection Act 1998 (DPA) and the EU General Data Protection Regulation (GDPR). The most common way to provide this information is in a privacy notice. This is a notice to inform individuals about what a council does with their personal information. A privacy notice will contain the name and contact details of the data controller and Data Protection Officer, the purpose for which the information is to be used and the length of time for its use. It should be written clearly and should advise the individual that they can, at any time, withdraw their agreement for the use of this information. Issuing of a privacy notice must be detailed on the Information Audit kept by the council. The council will adopt a privacy notice to use, although some changes could be needed depending on the situation, for example where children are involved. All privacy notices must be verifiable.

 

Information Audit

The DPO must undertake an information audit which details the personal data held, where it came from, the purpose for holding that information and with whom the council will share that information. This will include information held electronically or as a hard copy. Information held could change from year to year with different activities, and so the information audit will be reviewed at least annually or when the council undertakes a new activity. The information audit review should be conducted ahead of the review of this policy and the reviews should be minuted.

 

Individuals’ Rights

GDPR gives individuals rights with some enhancements to those rights already in place:

  • the right to be informed
  • the right of access
  • the right to rectification
  • the right to erasure
  • the right to restrict processing
  • right to data portability
  • the right to object
  • the right not to be subject to automated decision-making including profiling.

The two enhancements of GDPR are that individuals now have a right to have their personal data erased (sometime known as the ‘right to be forgotten’) where their personal data is no longer necessary in relation to the purpose for which it was originally collected and data portability must be done free of charge. Data portability refers to the ability to move, copy or transfer data easily between different computers.

If a request is received to delete information, then the DPO must respond to this request within a month. The DPO has the delegated authority from the Council to delete information.

If a request is considered to be manifestly unfounded then the request could be refused or a charge may apply. The charge will be as detailed in the Council’s Freedom of Information Publication Scheme. The Parish Council will be informed of such requests.

 

Children

There is special protection for the personal data of a child. The age when a child can give their own consent is 13. If the council requires consent from young people under 13, the council must obtain a parent or guardian’s consent in order to process the personal data lawfully. Consent forms for children age 13 plus, must be written in language that they will understand.

 

Summary

 The main actions arising from this policy are:

The Council must be registered with the ICO.  Our registration number is ZA 181726.

  • A copy of this policy will be available on the Council’s website. The policy will be considered as a core policy for the Council.
  • An information audit will be conducted and reviewed at least annually or when projects and services change.
  • Privacy notices must be issued.
  • Data Protection will be included on the Council’s Risk Management Policy.
  • The Parish Council will manage the process.

 

This policy document is written with current information and advice. It will be reviewed at least annually or when further advice is issued by the ICO.

All employees, volunteers and councillors are expected to comply with this policy at all times to protect privacy, confidentiality and the interests of the Council.

Annual Muck In, Sat 7th April 2018 10.00 am

 

2018 Annual Muck In

 

We are having a parish clean-up on

Saturday 7th April 2018

and would love for you to come and

muck in for a few hours.

It is a 10am start, meet at Crudwell Village Hall car park , and if you can help until lunch time (12.00 noon) that will be great!

All welcome, you may wish to bring your own protective gloves if you have them to hand!