Parish Council comment

Written by Parish Clerk on August 8th, 2018March 12th, 2025.

08/08/18 Crudwell Parish Council has issued the following OBJECTION comment on the proposed Ridgway development.

Crudwell Parish Council considered the above application/amended plans and has the following response to make:

	No Comment
	Support
	Support subject to conditions (please set out in box below)
X	Object (for reasons set out in box below)
	No Objections

Suggested special conditions/reasons for decision based on local knowledge

Crudwell Parish Council wish to register the following comments, resolved at the Crudwell Parish Council meeting of 07/08/18:-

1. Planning policy.

The development site is outside the designated settlement boundary and following the 10^th July 2018 Wiltshire Council meeting, is not proposed to be allocated in the Housing Site Allocations Plan. On that basis, the proposal lies within the open countryside and is contrary to both the adopted and emerging Wiltshire development plans. There is no justification for approving this application outside of the development plan process.

There are no material considerations that suggest the proposal should be approved contrary to the development plan. The five year housing land supply in the Housing Market Area is above 5 years so the NPPF paragraph 14 ‘tilted balance’ is not triggered.

2. Potential Housing

The application site has been submitted to the Parish Council as a potential housing site and is being considered alongside others also submitted.

3. Scale

This would represent the largest single housing development within the Parish and this application is too large for the existing infrastructure. Key issues include:-

a. Sewerage/foul drainage

The sewerage system is already at capacity and an upgrade is not planned by Wessex Water. It remains a long-term problem, the main sewer is too small and runs to Hankerton (who as a Parish have expressed their concerns) and onto Malmesbury. In heavy rainfall, the pumping station at Crudwell floods releasing foul waste.

b. Surface water/flooding

Crudwell has a historical issue with flooding, having two extensive floods that caused major damage to property and residents having to vacate their homes. The surface water from the existing development of 10 houses at Ridgeway Farm runs off towards The Swillbrook. Surface water pouring from the overflow pipe immediately after heavy rainfall was recorded as a video clip by concerned residents. This council was assured by Wiltshire Council planning department and the property developers that this would not happen and demonstrates that the measures put in place are not effective.

The proposed flood scheme for the 39 dwellings would direct into The Swillbrook upstream of Crudwell, increasing the flood risk.

c. Crudwell Primary School

The village school is at full capacity and oversubscribed, unable to enlarge their premises, and so would be unable to accept additional pupils this development would bring.

d. Highways/transport/footpaths

Tetbury Lane is not suitable as an entrance to a large housing development. The footpath is not complete from the development to The Street. This development would increase vehicular traffic, putting residents at risk who walk this lane to access the playing fields and Village Hall.

4. Landscape and Visual Impact

The proposed development is in an elevated position and it would be hoped a sensitive approach would be taken to possible development, given its location just outside of the Cotswold Area of Outstanding Natural Beauty and in keeping with Crudwell as a historic and desirable village. The existing development is inappropriate in materials, design and spatial layout and this theme also is continued in the proposed development.

5. Neighbourhood Plan

Crudwell Parish Council is producing a Neighbourhood Plan for Crudwell. This will identify a site or sites to meet the identified local housing need, preferably through small scale developments which is the preferred route confirmed through the community consultation process of the Neighbourhood Plan.

Lisa Dent

Clerk

On behalf of Crudwell Parish Council

Construction work around Crudwell School 7th Aug 18

Written by Parish Clerk on August 1st, 2018March 12th, 2025.

Construction work is programmed to commence on Tuesday 7th August and anticipated to take two weeks to complete. Temporary 3 way traffic signals will be in operation during the works.

Wiltshire Council in implementing its Local Transport Plan (LTP) for 2011-2026 is seeking to develop measures throughout the County, which seek to provide improved facilities for pedestrians and cyclists and also improve road safety.

This scheme has been developed as part of a request from Crudwell Primary School through the ‘Taking Action on School Journeys’ initiative. This initiative has been developed to give schools the opportunity of providing improvements to school journey routes, for cyclists and pedestrians.

The scheme will see the construction of an informal crossing point and two short sections of footway within the existing verge at The Street, Crudwell, in the vicinity of the Potting Shed public house. A plan outlining the scheme is provided overleaf. The aim of the scheme is to provide a safer route from the car park to the school for parents and pupils of Crudwell Primary School.

An advisory, part time 20mph speed limit will also be introduced and will operate at school drop off and pick up times.

Construction work is programmed to commence on Tuesday 7th August and anticipated to take two weeks to complete. Temporary 3 way traffic signals will be in operation during the works.

Wiltshire Council would like to take this opportunity to thank you for your patience and co-operation whilst the works are carried out.

Full info on the link below

TAOSJ Crudwell Residents Newsletter Early Start

Planning application 39 dwellings Ridgeway Farm

Written by Parish Clerk on July 16th, 2018March 12th, 2025.

The Parish Council has received notification of an application for Full Planning for 39 residential dwellings and associated works at Ridgeway Farm, to the rear of Athelstan Park from Edenstone Homes. You may wish to register your comments. Comments need to be received by 9th August 2018.

To do so online, go to Wiltshire Council website (www.wiltshire.gov.uk) , then Planning section, then search by entering the application reference 18/05429/FUL. On the next page, click on the blue application number of the left and it will take you to the 48 documents which are plans, reports and statements etc. On this page, under Download Plans and Documents you can click on Comment on this Application and you will be taken to a form page to enter your comments. This will be registered and shown online.

If you want to register your comment in writing you can write to the Planning Department (Assigned Officer Richard Sewell) at Development Management, Wiltshire Council, Monkton Park, Chippenham SN15 1ER.

Comments need to be received by 9^th August 2018.

Dog Theft Advice from Wiltshire Council

Written by Parish Clerk on July 10th, 2018.

Article which has been circulated by Wiltshire Council, giving some advice on rural dog theft.

Wiltshire Police dog theft advice Shooting Times 27 June

Free sports days at Crudwell Hall and Recreation Ground

Written by Parish Clerk on July 10th, 2018July 10th, 2018.

Fun in the Sun

Free summer holiday sports coaching for children aged 5-11 years old

Recreation Ground, Crudwell, SN16 9HB
(Crudwell Village Hall is available in the event of wet weather)

Wednesday 1 August, 8 August, 15 August, 22 August

12.30pm – 2pm

High quality multi-sports coaching provided by Wiltshire Cricket and Innov8 Sportz. Come along and meet new friends, have fun and stay active.

Bring: clothes suitable for the weather, sun cream, drink, hat etc.

Removal of Ridgeway Farm Site Allocation 03/07/18

Written by Parish Clerk on July 4th, 2018March 12th, 2025.

Wiltshire Council Cabinet Meeting 03/07/18

Confirmation has been received, following the Wiltshire Council Cabinet Meeting, that the Ridgeway Farm Site Allocation has been removed from the Wiltshire Site Housing DPD. The final plan needs to be approved by Full Council next week.

We will post more information as we receive it and you can follow the progress of the Crudwell Neighbourhood Plan over at www.my-crudwell.org

Annual audit year ending 31st March 2018

Written by Parish Clerk on May 24th, 2018May 24th, 2018.

Having submitted our accounts through an Internal Audit from Auditing Solutions, we now publish the documents below as we submit them to External Audit by LLP Littlejohn.

Please note the accounts are available for inspection from 11th June until 20th July (by appointment) from the Clerk. Full details are on the notice below.

AGAR Return form

Asset Register at 31st Mar 18

Bank reconciliation at 31st Mar 18

Cashbook 17-18

Internal Audit Report 2017-18

Notice of Inspection

Payments over £100

Variances

Annual Meetings and Neighbourhood Planning Sat 5th May 2018

Written by Parish Clerk on May 3rd, 2018.

Notice APM

All are welcome to attend, this is the text from the above notice

Crudwell Parish Council To: Members of the Council You are hereby summoned to attend the Annual Meeting of the Parish Council (Crudwell) At the Crudwell Village Hall on Saturday 5^th May 2018 at 10.00 a.m., for transacting the following business. Lisa Dent – (Clerk Crudwell Parish Council)

AGENDA

Election of Chairman for the ensuing year

Chairman to vacate the chair, members to submit nominations for election of the Chairman, Clerk to receive the Chairman Declaration of Acceptance of Office (to be witnessed by the Clerk.)

Election of Vice-Chairman for the ensuing year

Vice Chairman to vacate said post, members invited to submit nominations for the election of Vice-Chairman, Clerk to receive the Vice Chairman Declaration of Acceptance of Office (to be witnessed by the Clerk).

Apologies and absence
Chairman to close meeting and proceed to Annual Parish Meeting

Crudwell Parish Council To: Members of the Council You are hereby summoned to attend the Annual Parish Meeting (Crudwell) At the Crudwell Village Hall on Saturday 5^th May 2018 at 10.15 a.m., for transacting the following business. Lisa Dent – (Clerk Crudwell Parish Council)

AGENDA

Apologies received
Minutes to previous APM meeting 16^th Sept 2017
Chairmans Report/Achievements of the Parish Council 2017/2018

3.1 Thanks

3.2. Future Issues

3.3. Accounts/ Finance

Wiltshire Council Report – Cllr Berry
Crudwell Parish Reports

Where available:- Crudwell School, Crudwell Trust, LLT, Crudwell Neighbourhood Plan Group

Open Forum
Closing Comments
Chairman to close meeting

There will then follow a Neighbourhood Plan Joint Focus Group Exhibition Saturday 5^thMay in Crudwell Village Hall from 11.30am to 2.00pm. You are invited to drop in for an update on progress with the Neighbourhood Plan and the opportunity to express your views on the impact of future development in our community.

Agendas April 2018 to March 2019

Written by Parish Clerk on May 3rd, 2018June 27th, 2019.

Notice April 2018

Papers April 2018

Notice APM (The Annual Meeting of the Parish Council and Annual Parish Meeting)

Notice-agenda May 2018

Papers Aug 2018

Notice Sept 2018

Papers Sept 2018

Notice Oct 2018

Papers Oct 2018

Notice Nov 2018

Papers Nov 2018

Notice Dec 2018

Papers Dec 2018

General Data Protection Regulation Policy May 2018

Written by Parish Clerk on May 3rd, 2018.

General Data Protection Regulation Policy

Crudwell Parish Council To be reviewed: May 2019

Purpose of the policy and background to the General Data Protection Regulation

This policy explains to councillors, staff and the public about GDPR. Personal data must be processed lawfully, fairly and transparently; collected for specified, explicit and legitimate purposes; be adequate, relevant and limited to what is necessary for processing; be accurate and kept up to date; be kept only for as long as is necessary for processing and be processed in a manner that ensures its security. This policy updates any previous data protection policy and procedures to include the additional requirements of GDPR which apply in the UK from May 2018. The Government have confirmed that despite the UK leaving the EU, GDPR will still be a legal requirement. This policy explains the duties and responsibilities of the council and it identifies the means by which the council will meet its obligations.

Identifying the roles and minimising risk

GDPR requires that everyone within the council must understand the implications of GDPR and that roles and duties must be assigned. The Council is the data controller and Peter Gilchriest (Chairman) is the Data Protection Officer (DPO). It is the DPO’s duty to undertake an information audit and to manage the information collected by the council, the issuing of privacy statements, dealing with requests and complaints raised and also the safe disposal of information.

GDPR requires continued care by everyone within the council, councillors and staff, in the sharing of information about individuals, whether as a hard copy or electronically. A breach of the regulations could result in the council facing a fine from the Information Commissioner’s Office (ICO) for the breach itself and also to compensate the individual(s) who could be adversely affected. Therefore, the handling of information is seen as medium risk to the council (both financially and reputationally) and one which must be included in the Risk Management Policy of the council. Such risk can be minimised by undertaking an information audit, issuing privacy statements, maintaining privacy impact assessments (an audit of potential data protection risks with new projects), minimising who holds data protected information and the council undertaking training in data protection awareness.

Data breaches

One of the duties assigned to the DPO is the investigation of any breaches. Personal data breaches should be reported to the DPO for investigation. The DPO will conduct this with the support of the Parish Council. Investigations must be undertaken within one month of the report of a breach. Procedures are in place to detect, report and investigate a personal data breach. The ICO will be advised of a breach (within 3 days) where it is likely to result in a risk to the rights and freedoms of individuals – if, for example, it could result in discrimination, damage to reputation, financial loss, loss of confidentiality, or any other significant economic or social disadvantage. Where a breach is likely to result in a high risk to the rights and freedoms of individuals, the DPO will also have to notify those concerned directly.

It is unacceptable for non-authorised users to access IT using employees’ log-in passwords or to use equipment while logged on. It is unacceptable for employees, volunteers and members to use IT in any way that may cause problems for the Council, for example the discussion of internal council matters on social media sites could result in reputational damage for the Council and to individuals.

Privacy Notices

Being transparent and providing accessible information to individuals about how the Council uses personal data is a key element of the Data Protection Act 1998 (DPA) and the EU General Data Protection Regulation (GDPR). The most common way to provide this information is in a privacy notice. This is a notice to inform individuals about what a council does with their personal information. A privacy notice will contain the name and contact details of the data controller and Data Protection Officer, the purpose for which the information is to be used and the length of time for its use. It should be written clearly and should advise the individual that they can, at any time, withdraw their agreement for the use of this information. Issuing of a privacy notice must be detailed on the Information Audit kept by the council. The council will adopt a privacy notice to use, although some changes could be needed depending on the situation, for example where children are involved. All privacy notices must be verifiable.

Information Audit

The DPO must undertake an information audit which details the personal data held, where it came from, the purpose for holding that information and with whom the council will share that information. This will include information held electronically or as a hard copy. Information held could change from year to year with different activities, and so the information audit will be reviewed at least annually or when the council undertakes a new activity. The information audit review should be conducted ahead of the review of this policy and the reviews should be minuted.

Individuals’ Rights

GDPR gives individuals rights with some enhancements to those rights already in place:

the right to be informed
the right of access
the right to rectification
the right to erasure
the right to restrict processing
right to data portability
the right to object
the right not to be subject to automated decision-making including profiling.

The two enhancements of GDPR are that individuals now have a right to have their personal data erased (sometime known as the ‘right to be forgotten’) where their personal data is no longer necessary in relation to the purpose for which it was originally collected and data portability must be done free of charge. Data portability refers to the ability to move, copy or transfer data easily between different computers.

If a request is received to delete information, then the DPO must respond to this request within a month. The DPO has the delegated authority from the Council to delete information.

If a request is considered to be manifestly unfounded then the request could be refused or a charge may apply. The charge will be as detailed in the Council’s Freedom of Information Publication Scheme. The Parish Council will be informed of such requests.

Children

There is special protection for the personal data of a child. The age when a child can give their own consent is 13. If the council requires consent from young people under 13, the council must obtain a parent or guardian’s consent in order to process the personal data lawfully. Consent forms for children age 13 plus, must be written in language that they will understand.

Summary

The main actions arising from this policy are:

The Council must be registered with the ICO. Our registration number is ZA 181726.

A copy of this policy will be available on the Council’s website. The policy will be considered as a core policy for the Council.
An information audit will be conducted and reviewed at least annually or when projects and services change.
Privacy notices must be issued.
Data Protection will be included on the Council’s Risk Management Policy.
The Parish Council will manage the process.

This policy document is written with current information and advice. It will be reviewed at least annually or when further advice is issued by the ICO.

All employees, volunteers and councillors are expected to comply with this policy at all times to protect privacy, confidentiality and the interests of the Council.