Annual audit year ending 31st March 2018

Having submitted our accounts through an Internal Audit from Auditing Solutions, we now publish the documents below as we submit them to External Audit by LLP Littlejohn.

Please note the accounts are available for inspection from 11th June until 20th July (by appointment) from the Clerk.  Full details are on the notice below.

AGAR Return form

Asset Register at 31st Mar 18

Bank reconciliation at 31st Mar 18

Cashbook 17-18

Internal Audit Report 2017-18

Notice of Inspection

Payments over £100

Variances

 

Annual Meetings and Neighbourhood Planning Sat 5th May 2018

Notice APM

All are welcome to attend, this is the text from the above notice

Crudwell Parish Council   To: Members of the Council   You are hereby summoned to attend    the Annual Meeting of the Parish Council (Crudwell) At  the Crudwell Village Hall on   Saturday 5th May 2018 at 10.00 a.m., for transacting the following business. Lisa Dent – (Clerk Crudwell Parish Council)

 

AGENDA

  1. Election of Chairman for the ensuing year

Chairman to vacate the chair, members to submit nominations for election of the Chairman, Clerk to receive the Chairman Declaration of Acceptance of Office (to be witnessed by the Clerk.)

  1. Election of Vice-Chairman for the ensuing year

Vice Chairman to vacate said post, members invited to submit nominations for the election of Vice-Chairman, Clerk to receive the Vice Chairman Declaration of Acceptance of Office (to be witnessed by the Clerk).

  1. Apologies and absence
  2. Chairman to close meeting and proceed to Annual Parish Meeting

 

Crudwell Parish Council   To: Members of the Council   You are hereby summoned to attend    the Annual Parish Meeting (Crudwell) At  the Crudwell Village Hall on   Saturday 5th May 2018 at 10.15 a.m., for transacting the following business.    Lisa Dent – (Clerk Crudwell Parish Council)

 

AGENDA

  1.            Apologies received
  2.            Minutes to previous APM meeting 16th Sept 2017
  3.            Chairmans Report/Achievements of the Parish Council                          2017/2018

3.1             Thanks

3.2.           Future Issues

3.3.           Accounts/ Finance

  1. Wiltshire Council Report – Cllr Berry
  2. Crudwell Parish Reports

Where available:- Crudwell School, Crudwell Trust, LLT, Crudwell Neighbourhood Plan Group

 

  1. Open Forum
  2. Closing Comments
  3. Chairman to close meeting

 

There will then follow a Neighbourhood Plan Joint Focus Group Exhibition   Saturday 5thMay in Crudwell Village Hall from 11.30am to 2.00pm.  You are invited to drop in for an update on progress with the Neighbourhood Plan and the opportunity to express your views on the impact of future development in our community.

 

General Data Protection Regulation Policy May 2018

General Data Protection Regulation Policy

Crudwell Parish Council                       To be reviewed: May 2019

Purpose of the policy and background to the General Data Protection Regulation

This policy explains to councillors, staff and the public about GDPR. Personal data must be processed lawfully, fairly and transparently; collected for specified, explicit and legitimate purposes; be adequate, relevant and limited to what is necessary for processing; be accurate and kept up to date; be kept only for as long as is necessary for processing and be processed in a manner that ensures its security. This policy updates any previous data protection policy and procedures to include the additional requirements of GDPR which apply in the UK from May 2018. The Government have confirmed that despite the UK leaving the EU, GDPR will still be a legal requirement. This policy explains the duties and responsibilities of the council and it identifies the means by which the council will meet its obligations.

 

Identifying the roles and minimising risk

GDPR requires that everyone within the council must understand the implications of GDPR and that roles and duties must be assigned. The Council is the data controller and Peter Gilchriest (Chairman)  is the Data Protection Officer (DPO).  It is the DPO’s duty to undertake an information audit and to manage the information collected by the council, the issuing of privacy statements, dealing with requests and complaints raised and also the safe disposal of information.

GDPR requires continued care by everyone within the council, councillors and staff, in the sharing of information about individuals, whether as a hard copy or electronically. A breach of the regulations could result in the council facing a fine from the Information Commissioner’s Office (ICO) for the breach itself and also to compensate the individual(s) who could be adversely affected. Therefore, the handling of information is seen as medium risk to the council (both financially and reputationally) and one which must be included in the Risk Management Policy of the council. Such risk can be minimised by undertaking an information audit, issuing privacy statements, maintaining privacy impact assessments (an audit of potential data protection risks with new projects), minimising who holds data protected information and the council undertaking training in data protection awareness.

 

Data breaches

One of the duties assigned to the DPO is the investigation of any breaches. Personal data breaches should be reported to the DPO for investigation. The DPO will conduct this with the support of the Parish Council.  Investigations must be undertaken within one month of the report of a breach. Procedures are in place to detect, report and investigate a personal data breach. The ICO will be advised of a breach (within 3 days) where it is likely to result in a risk to the rights and freedoms of individuals – if, for example, it could result in discrimination, damage to reputation, financial loss, loss of confidentiality, or any other significant economic or social disadvantage. Where a breach is likely to result in a high risk to the rights and freedoms of individuals, the DPO will also have to notify those concerned directly.

It is unacceptable for non-authorised users to access IT using employees’ log-in passwords or to use equipment while logged on. It is unacceptable for employees, volunteers and members to use IT in any way that may cause problems for the Council, for example the discussion of internal council matters on social media sites could result in reputational damage for the Council and to individuals.

 

Privacy Notices

Being transparent and providing accessible information to individuals about how the Council uses personal data is a key element of the Data Protection Act 1998 (DPA) and the EU General Data Protection Regulation (GDPR). The most common way to provide this information is in a privacy notice. This is a notice to inform individuals about what a council does with their personal information. A privacy notice will contain the name and contact details of the data controller and Data Protection Officer, the purpose for which the information is to be used and the length of time for its use. It should be written clearly and should advise the individual that they can, at any time, withdraw their agreement for the use of this information. Issuing of a privacy notice must be detailed on the Information Audit kept by the council. The council will adopt a privacy notice to use, although some changes could be needed depending on the situation, for example where children are involved. All privacy notices must be verifiable.

 

Information Audit

The DPO must undertake an information audit which details the personal data held, where it came from, the purpose for holding that information and with whom the council will share that information. This will include information held electronically or as a hard copy. Information held could change from year to year with different activities, and so the information audit will be reviewed at least annually or when the council undertakes a new activity. The information audit review should be conducted ahead of the review of this policy and the reviews should be minuted.

 

Individuals’ Rights

GDPR gives individuals rights with some enhancements to those rights already in place:

  • the right to be informed
  • the right of access
  • the right to rectification
  • the right to erasure
  • the right to restrict processing
  • right to data portability
  • the right to object
  • the right not to be subject to automated decision-making including profiling.

The two enhancements of GDPR are that individuals now have a right to have their personal data erased (sometime known as the ‘right to be forgotten’) where their personal data is no longer necessary in relation to the purpose for which it was originally collected and data portability must be done free of charge. Data portability refers to the ability to move, copy or transfer data easily between different computers.

If a request is received to delete information, then the DPO must respond to this request within a month. The DPO has the delegated authority from the Council to delete information.

If a request is considered to be manifestly unfounded then the request could be refused or a charge may apply. The charge will be as detailed in the Council’s Freedom of Information Publication Scheme. The Parish Council will be informed of such requests.

 

Children

There is special protection for the personal data of a child. The age when a child can give their own consent is 13. If the council requires consent from young people under 13, the council must obtain a parent or guardian’s consent in order to process the personal data lawfully. Consent forms for children age 13 plus, must be written in language that they will understand.

 

Summary

 The main actions arising from this policy are:

The Council must be registered with the ICO.  Our registration number is ZA 181726.

  • A copy of this policy will be available on the Council’s website. The policy will be considered as a core policy for the Council.
  • An information audit will be conducted and reviewed at least annually or when projects and services change.
  • Privacy notices must be issued.
  • Data Protection will be included on the Council’s Risk Management Policy.
  • The Parish Council will manage the process.

 

This policy document is written with current information and advice. It will be reviewed at least annually or when further advice is issued by the ICO.

All employees, volunteers and councillors are expected to comply with this policy at all times to protect privacy, confidentiality and the interests of the Council.

Annual Muck In, Sat 7th April 2018 10.00 am

 

2018 Annual Muck In

 

We are having a parish clean-up on

Saturday 7th April 2018

and would love for you to come and

muck in for a few hours.

It is a 10am start, meet at Crudwell Village Hall car park , and if you can help until lunch time (12.00 noon) that will be great!

All welcome, you may wish to bring your own protective gloves if you have them to hand!

 

 

Policing Precept 2018 – 2019

Here follows an information post from 

Angus Macpherson MBE

Police and Crime Commissioner for Wiltshire and Swindon

 

I wanted to inform you about the launch of my consultation on the policing precept for 2018/19. I would be grateful if you could share this and make residents aware of opportunities for consultation. The details are set out below or you can access a video of me outlining the proposals at https://youtu.be/lsKkPmUd1Nc

 

The policing precept consultation which launches today (2/1/2018) is looking for the views of Wiltshire residents on the proposed increase of £12 a year.

 

Currently the average band D household contributes £14.19 per month to local policing, but if residents back the proposal then this would rise to £15.19 per month.

As a Force, Wiltshire Police has seen the second highest increase in demand across the country in the last year yet the funding we receive from central government doesn’t recognise the increasing pressures our service is under.

In fact we receive the fourth lowest funding per head of population in England and Wales.

Since 2010, Wiltshire Police has received £19 million less but have been responding to more crimes and supporting more members of the public year on year.

Whilst we live in an incredibly safe county, there’s only so far the budget will stretch and we’re streamlining our services to ensure they’re as efficient as possible at the same time as keeping the public safe, but we are feeling the squeeze more than ever. Without this increase Wiltshire Police will have to look at further reductions in officers and staff to close a budget gap of around £3m.

That’s why I am asking whether residents in Wiltshire and Swindon would be prepared to pay an extra £1 a month to help bridge this gap.

This increase will mean that I can protect frontline services from further reductions and maintain the current level of service.

The consultation which runs from 2nd January 2018 to midday 31st January 2018 wants to hear your views on the proposed increase.

For more information on how to share your views please visit www.wiltshire-pcc.gov.uk, you can also email pcc@wiltshire.pcc.pnn.gov.uk or use #AskAngusPCC on social media.

With best wishes for 2018,

Angus Macpherson MBE

Police and Crime Commissioner for Wiltshire and Swindon

 

 

Crudwell Neighbourhood Plan & Ridgeway Farm Development

December 2017 here follows an update from  Crudwell Neighbourhood Plan Steering Group.  The Crudwell Neighbourhood Plan has its own web page and you can find it at the link below:

Neighbourhood Plan

Dear Parishioners,    YOUR PARISH NEEDS YOU!   As you will all be aware, the Parish Council (PC) together with the Neighbourhood Plan (NP) Steering Committee (SC) are facilitating the production of a NP for Crudwell Parish. Once adopted or ‘made’ the vision for how our community develops over time as set out in the NP becomes the blue print against which all planning applications will judged, to ensure they address the priorities of our area. It has to be written with the full engagement of the local community. Without full engagement, it will carry light weight.

By getting comment cards in before the 22nd December. Nearly 1,000 leaflets were personally delivered to Residents, Local business/employers, Parents at School / Pre-school and other Stakeholders in Crudwell Parish 3-4 weeks ago. To date we have received just 20 comment cards so please complete as soon as possible.   By giving permission to add your e-mail addresses to the NP e-mail list, so that we can keep you informed and invite you to the policy workshops / focus groups we will be running early in the New Year. Your contact details will remain confidential and will only be used to keep you updated on the Crudwell Neighbourhood Plan. We had over 250 Parishioners signed up on the Crudwell Voice distribution list, we would love for all of you to agree to that information being transferred to the NP e-mail list.   If you are able to offer a bit more time to the NP process, we would be hugely grateful so please do let us know if you can and wil contact you to discuss options.   Spread the word! Talk to local friends, family, neighbours and employers about it and urge them to get comment cards in.

It is really important that we SHOW that we are passionate about our community. We can do this in the following ways:    You may have noticed in the local paper last week (follow link below) that the Developers at Ridgeway Farm are ploughing ahead with plans for a further 40 houses. According to that article published in Tuesday’s Gazette & Herald they have submitted a planning application for the additional houses, constituting phase 2. Although we understand from our local Councillor, no plans have been submitted to date. http://www.gazetteandherald.co.uk/news/15703215.New-housing-development-to-come-to-Crudwell/ 

Without a NP in place, we are wide open to speculative development so PLEASE ACT NOW AND COMPLETE THE COMMENTS CARD.  We will not be successful in getting a NP unless we can demonstrate local community engagement at every stage!

Yours Faithfully   Mike Credicott, Crudwell Parish Councillor Sian Burke-Murphy, Chairman, Crudwell Neighbourhood Plan Steering Committee

Copyright © 2017 Crudwell Voice Community Representation, All rights reserved. You are receiving this email because you gave your email address to one of the steering group or a friend suggested you might be interested. Our mailing address is: c/o Sian Burke-Murphy Crudwell Voice Community Representation Tetbury Lane Crudwell Malmesbury, Wiltshire SN16 9HB United Kingdom Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list.