Parish Council comment

08/08/18  Crudwell Parish Council has issued the following OBJECTION comment on the proposed Ridgway development.

Crudwell Parish Council considered the above application/amended plans and has the following response to make:

 

  No Comment
  Support
  Support subject to conditions (please set out in box below)
X Object (for reasons set out in box below)
  No Objections

 

Suggested special conditions/reasons for decision based on local knowledge
 

Crudwell Parish Council wish to register the following comments, resolved at the Crudwell Parish Council meeting of 07/08/18:-

 

1.       Planning policy.

The development site is outside the designated settlement boundary and following the 10th July 2018 Wiltshire Council meeting, is not proposed to be allocated in the Housing Site Allocations Plan.  On that basis, the proposal lies within the open countryside and is contrary to both the adopted and emerging Wiltshire development plans.  There is no justification for approving this application outside of the development plan process.

 

There are no material considerations that suggest the proposal should be approved contrary to the development plan.  The five year housing land supply in the Housing Market Area is above 5 years so the NPPF paragraph 14 ‘tilted balance’ is not triggered.

 

2.       Potential Housing

The application site has been submitted to the Parish Council as a potential housing site and is being considered alongside others also submitted.

 

 

 

 

 

3.      Scale

This would represent the largest single housing development within the Parish and this application is too large for the existing infrastructure.  Key issues include:-

a.       Sewerage/foul drainage

The sewerage system is already at capacity and an upgrade is not planned by Wessex Water.  It remains a long-term problem, the main sewer is too small and runs to Hankerton (who as a Parish have expressed their concerns) and onto Malmesbury.  In heavy rainfall, the pumping station at Crudwell floods releasing foul waste.

b.      Surface water/flooding

Crudwell has a historical issue with flooding, having two extensive floods that caused major damage to property and residents having to vacate their homes.  The surface water from the existing development of 10 houses at Ridgeway Farm runs off towards The Swillbrook.  Surface water pouring from the overflow pipe immediately after heavy rainfall was recorded as a video clip by concerned residents.  This council was assured by Wiltshire Council planning department and the property developers that this would not happen and demonstrates that the measures put in place are not effective.

The proposed flood scheme for the 39 dwellings would direct into The Swillbrook upstream of Crudwell, increasing the flood risk.

c.       Crudwell Primary School

The village school is at full capacity and oversubscribed, unable to enlarge their premises, and so would be unable to accept additional pupils this development would bring.

d.      Highways/transport/footpaths

Tetbury Lane is not suitable as an entrance to a large housing development.  The footpath is not complete from the development to The Street.  This development would increase vehicular traffic, putting residents at risk who walk this lane to access the playing fields and Village Hall.

4.       Landscape and Visual Impact

The proposed development is in an elevated position and it would be hoped a sensitive approach would be taken to possible development, given its location just outside of the Cotswold Area of Outstanding Natural Beauty and in keeping with Crudwell as a historic and desirable village.  The existing development is inappropriate in materials, design and spatial layout and this theme also is continued in the proposed development.

5.       Neighbourhood Plan

Crudwell Parish Council is producing a Neighbourhood Plan for Crudwell.  This will identify a site or sites to meet the identified local housing need, preferably through small scale developments which is the preferred route confirmed through the community consultation process of the Neighbourhood Plan.

 

 

Lisa Dent

Clerk

On behalf of Crudwell Parish Council

 

 

 

 

 

 

 

 

 

 

Construction work around Crudwell School 7th Aug 18

Construction work is programmed to commence on Tuesday 7th August and anticipated to take two weeks to complete. Temporary 3 way traffic signals will be in operation during the works.

Wiltshire Council in implementing its Local Transport Plan (LTP) for 2011-2026 is seeking to develop measures throughout the County, which seek to provide improved facilities for pedestrians and cyclists and also improve road safety.

This scheme has been developed as part of a request from Crudwell Primary School through the ‘Taking Action on School Journeys’ initiative. This initiative has been developed to give schools the opportunity of providing improvements to school journey routes, for cyclists and pedestrians.

The scheme will see the construction of an informal crossing point and two short sections of footway within the existing verge at The Street, Crudwell, in the vicinity of the Potting Shed public house. A plan outlining the scheme is provided overleaf. The aim of the scheme is to provide a safer route from the car park to the school for parents and pupils of Crudwell Primary School.

An advisory, part time 20mph speed limit will also be introduced and will operate at school drop off and pick up times.

Construction work is programmed to commence on Tuesday 7th August and anticipated to take two weeks to complete. Temporary 3 way traffic signals will be in operation during the works.

Wiltshire Council would like to take this opportunity to thank you for your patience and co-operation whilst the works are carried out.

Full info on the link below

TAOSJ Crudwell Residents Newsletter Early Start

Planning application 39 dwellings Ridgeway Farm

The Parish Council has received notification of an application for Full Planning for 39 residential dwellings and associated works at Ridgeway Farm, to the rear of Athelstan Park from Edenstone Homes.  You may wish to register your comments.  Comments need to be received by 9th August 2018.

To do so online, go to  Wiltshire Council website (www.wiltshire.gov.uk) , then Planning section, then search by entering the application reference 18/05429/FUL.  On the next page, click on the blue application number of the left and it will take you to the 48 documents which are plans, reports and statements etc.  On this page, under Download Plans and Documents you can click on Comment on this Application and you will be taken to a form page to enter your comments.  This will be registered and shown online.

If you want to register your comment in writing you can write to the Planning Department (Assigned Officer Richard Sewell) at Development Management, Wiltshire Council, Monkton Park, Chippenham SN15 1ER.

Comments need to be received by 9th August 2018.

 

Removal of Ridgeway Farm Site Allocation 03/07/18

Wiltshire Council Cabinet Meeting 03/07/18

 

Confirmation has been received, following the Wiltshire Council Cabinet Meeting, that the Ridgeway Farm Site Allocation has been removed from the Wiltshire Site Housing DPD. The final plan needs to be approved by Full Council next week.

We will post more information as we receive it and you can follow the progress of the Crudwell Neighbourhood Plan over at www.my-crudwell.org

 

 

 

Annual Muck In, Sat 7th April 2018 10.00 am

 

2018 Annual Muck In

 

We are having a parish clean-up on

Saturday 7th April 2018

and would love for you to come and

muck in for a few hours.

It is a 10am start, meet at Crudwell Village Hall car park , and if you can help until lunch time (12.00 noon) that will be great!

All welcome, you may wish to bring your own protective gloves if you have them to hand!

 

 

Policing Precept 2018 – 2019

Here follows an information post from 

Angus Macpherson MBE

Police and Crime Commissioner for Wiltshire and Swindon

 

I wanted to inform you about the launch of my consultation on the policing precept for 2018/19. I would be grateful if you could share this and make residents aware of opportunities for consultation. The details are set out below or you can access a video of me outlining the proposals at https://youtu.be/lsKkPmUd1Nc

 

The policing precept consultation which launches today (2/1/2018) is looking for the views of Wiltshire residents on the proposed increase of £12 a year.

 

Currently the average band D household contributes £14.19 per month to local policing, but if residents back the proposal then this would rise to £15.19 per month.

As a Force, Wiltshire Police has seen the second highest increase in demand across the country in the last year yet the funding we receive from central government doesn’t recognise the increasing pressures our service is under.

In fact we receive the fourth lowest funding per head of population in England and Wales.

Since 2010, Wiltshire Police has received £19 million less but have been responding to more crimes and supporting more members of the public year on year.

Whilst we live in an incredibly safe county, there’s only so far the budget will stretch and we’re streamlining our services to ensure they’re as efficient as possible at the same time as keeping the public safe, but we are feeling the squeeze more than ever. Without this increase Wiltshire Police will have to look at further reductions in officers and staff to close a budget gap of around £3m.

That’s why I am asking whether residents in Wiltshire and Swindon would be prepared to pay an extra £1 a month to help bridge this gap.

This increase will mean that I can protect frontline services from further reductions and maintain the current level of service.

The consultation which runs from 2nd January 2018 to midday 31st January 2018 wants to hear your views on the proposed increase.

For more information on how to share your views please visit www.wiltshire-pcc.gov.uk, you can also email pcc@wiltshire.pcc.pnn.gov.uk or use #AskAngusPCC on social media.

With best wishes for 2018,

Angus Macpherson MBE

Police and Crime Commissioner for Wiltshire and Swindon

 

 

Crudwell Neighbourhood Plan & Ridgeway Farm Development

December 2017 here follows an update from  Crudwell Neighbourhood Plan Steering Group.  The Crudwell Neighbourhood Plan has its own web page and you can find it at the link below:

Neighbourhood Plan

Dear Parishioners,    YOUR PARISH NEEDS YOU!   As you will all be aware, the Parish Council (PC) together with the Neighbourhood Plan (NP) Steering Committee (SC) are facilitating the production of a NP for Crudwell Parish. Once adopted or ‘made’ the vision for how our community develops over time as set out in the NP becomes the blue print against which all planning applications will judged, to ensure they address the priorities of our area. It has to be written with the full engagement of the local community. Without full engagement, it will carry light weight.

By getting comment cards in before the 22nd December. Nearly 1,000 leaflets were personally delivered to Residents, Local business/employers, Parents at School / Pre-school and other Stakeholders in Crudwell Parish 3-4 weeks ago. To date we have received just 20 comment cards so please complete as soon as possible.   By giving permission to add your e-mail addresses to the NP e-mail list, so that we can keep you informed and invite you to the policy workshops / focus groups we will be running early in the New Year. Your contact details will remain confidential and will only be used to keep you updated on the Crudwell Neighbourhood Plan. We had over 250 Parishioners signed up on the Crudwell Voice distribution list, we would love for all of you to agree to that information being transferred to the NP e-mail list.   If you are able to offer a bit more time to the NP process, we would be hugely grateful so please do let us know if you can and wil contact you to discuss options.   Spread the word! Talk to local friends, family, neighbours and employers about it and urge them to get comment cards in.

It is really important that we SHOW that we are passionate about our community. We can do this in the following ways:    You may have noticed in the local paper last week (follow link below) that the Developers at Ridgeway Farm are ploughing ahead with plans for a further 40 houses. According to that article published in Tuesday’s Gazette & Herald they have submitted a planning application for the additional houses, constituting phase 2. Although we understand from our local Councillor, no plans have been submitted to date. http://www.gazetteandherald.co.uk/news/15703215.New-housing-development-to-come-to-Crudwell/ 

Without a NP in place, we are wide open to speculative development so PLEASE ACT NOW AND COMPLETE THE COMMENTS CARD.  We will not be successful in getting a NP unless we can demonstrate local community engagement at every stage!

Yours Faithfully   Mike Credicott, Crudwell Parish Councillor Sian Burke-Murphy, Chairman, Crudwell Neighbourhood Plan Steering Committee

Copyright © 2017 Crudwell Voice Community Representation, All rights reserved. You are receiving this email because you gave your email address to one of the steering group or a friend suggested you might be interested. Our mailing address is: c/o Sian Burke-Murphy Crudwell Voice Community Representation Tetbury Lane Crudwell Malmesbury, Wiltshire SN16 9HB United Kingdom Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list.

News from Malmesbury Primary Care Centre

News from Malmesbury Primary Care Centre – In the New Year the surgery plans to promote Patients on Line system which will enable patients to make appointments, order their repeat medication, view their medical information held by the practice. Patients have to contact the surgery (complete a simple form) to request a username and password to access the system. Unless the patient is known to the staff, proof of ID will be required before access to the system can be granted. The Reception team can help and advise patients how to set up, access and get the most benefit from the system and if you are already registered, there are more modules added recently which you can request access to.  Full info in the Minutes below.

PPG Dec 2017 Minutes

Crudwell Parish Council response to Wiltshire County Council Draft Site Allocations Plan

Attached below is the Crudwell Parish Council response in document form, or read in full below.

If you would like to register your comments about the proposed housing allocations, you can do so, the deadline is:  5PM ON FRIDAY 22ND SEPT 2017

The simplest way to make a representation is via email to  spatialplanningpolicy@wiltshire.gov.uk , but you can also write directly to:

Spatial Planning, Economic Development & Planning, Wiltshire Council, County Hall, Bythesea Road, Trowbridge, Wiltshire, BA14 8JN.


Crudwell PC response to HSA 180917

 

To:  Spatial Planning, Economic Development & Planning, Wiltshire Council, County Hall, Bythesea Road, Trowbridge, Wiltshire, BA14 8JN

Dear Sir/Madam,

Re:  Wiltshire County Council Draft Site Allocations Plan – Crudwell Parish Council response

It is important to differentiate between the village of Crudwell and the designated area for the Neighbourhood plan which is the Parish. The Parish Council believes the village has been described as Large because it has two Hotels, two Pubs, a large lorry haulage yard, a car sales and servicing facility and a School. Many farms surround the Village farms. The village has about 250 dwellings

Crudwell Parish Council has in the past supported the introduction of new build housing projects as a means of sustaining the viability of the village and will continue to do so in the future. With the introduction of small estates every few years the character of the village has not been spoilt and the Conservation area has not been threatened. The centre of the village has been developed from the A429  and the rural feel of the village has been maintained. Ridgeway Farm had been submitted to Wiltshire Council back in 2014.  That application drew much local opposition from local people, principally on the grounds of the scale of the development, it being outside the designated red line settlement boundary, and its likely impact on the local infrastructure, specifically: the likely increased traffic on Tetbury Lane; impacts on already overburdened drainage and sewerage systems and oversubscription of Crudwell Primary School.

It is clear there is a lot of local opposition to having a site allocation plan forced on the village. Over a hundred parishioners turned up at the last Area Board meeting to voice their opinion and over £5000 was raised in a fortnight to engage a consultant to put the villages case to an Inspector.

Whilst it is understood that Wiltshire Council needs to ensure an adequate five year housing land supply across each housing market area, the Site Allocations Plan would result in an oversupply of 4,284 dwellings to 2026 when past completions are combined with deliverable commitments, and windfall sites are included. Even when windfalls are excluded, the oversupply is still 2,198 dwellings across the Housing Market Area.

The Site Allocations Plan also results in an oversupply of homes in the Malmesbury Community Area, even without windfalls. Wiltshire Council has a history of oversupply of homes in the former North

Wilts area excluding Chippenham. In eight of the last ten years more homes have been built than planned, in the other two years targets were virtually met. In fact over the last ten years the average oversupply has been 143% higher than planned.

On this basis, there is no strategic need to identify any new homes at Crudwell, so the Wiltshire Site Allocations Plan should not do so. This Parish Council believes that this plan if adopted will set a planning precedent that will be impossible to manage, it being outside the designated red line settlement boundary.

A major concern to Parishioners is the risk of flooding which happens to properties around the Swillbrook which runs through the centre of the village. Significant damage has occurred to many houses in the village in recent years both through surface water and raw sewerage. Surface water from the proposed site would make this situation far worse.  We must not overlook the fact that many properties around the school and(former) post office green as far up the A429 as The Butts  estate already need non-return valves to stay safe from sewerage flooding until the excess over capacity subsides. In addition, sewerage frequently exudes from all the manhole covers around the PO Green in Tuners Lane due to the lack of Pumping Station capacity , even during only moderate rainfall. The Council have been contacted by Hankerton Parish Council expressing their concern over the increase in Sewerage this plan would bring to their own pumping station as it barely copes at present.

In Conclusion Crudwell Parish Council is surprised a Development as large as this is proposed in a small village with a significant conservation area which already has a School which is full, an identified Sewerage and Drainage problem, has no shop and a bus service which at best is poor and is planned to be reduced. We believe the village has the opportunity through its emerging Neighbourhood Plan to define its own future.

 

Yours faithfully

Lisa Dent – Clerk and RFO

For Crudwell Parish Council

=================================================================

 

 

Crudwell Parish Council Annual Meeting Sat 16th Sept 2017

The meeting is at 10.00 a.m. at the Crudwell Village Hall.

Come along and meet the new Parish Council and Cllr Berry from Wiltshire Council, there will be reports from the Neighbourhood Plan Group, Neighbourhood Watch, Crudwell School and more.  The Parish Council will advise how they are responding to the Wiltshire Council proposed site allocations at Ridgeway Farm.

Agenda APM 2017

Papers for APM

** Update 15th Sept at 5 p.m. – Cllr Berry has unfortunately had to send his apologies due to a family situation which is unavoidable.**

 

 

Wiltshire Council website – Site allocation information and documents

Hello all,

http://bit.ly/2u4tIXQ

The above is a link to the Wiltshire Council website,  Draft Wiltshire Site Allocation Plan page.  There are two tabs at the bottom, one for Event information and the other for Supporting Documents.  If you click the Supporting Documents, it opens all the available documents including

  • Malmesbury Area Topic Paper
  • Sustainability Appraisal Malmesbury CAR June 2017

If you bookmark or visit this page it should be the place to go for all relevant documents.  If we receive notification of anything new, we will of course let you know.

Sites development plan leaflet

 The Wiltshire Council Housing Sites Development Plan/Document Leaflet is available to download below:-

Housing Sites Development Plan Document Leaflet

Consultation on the Pre-submission draft Wiltshire Housing Site Allocations Plan

 Wiltshire Council has published the draft Wiltshire Housing Site Allocations Plan, along with accompanying evidence reports, for formal consultation. 

 The draft Wiltshire Housing Site Allocations Plan, a formal Development Plan Document, has been prepared in accordance with the Wiltshire Core Strategy.  It sets out proposals that:

  • revise, where necessary, existing settlement boundaries in relation to the Principal Settlements of Salisbury and Trowbridge, Wiltshire’s Market Towns, Local Service Centres and Large Villages; and
  • allocates new sites for housing to ensure the delivery of homes across the plan period in order to maintain a five year land supply in each of Wiltshire’s three Housing Market Areas over the period to 2026.

 

Comments are invited on the draft Plan and supporting evidence bases documents during the 10 week consultation period, which runs from 9:00am on Friday 14 July 2017 until 5:00pm on Friday 22 September 2017.

There will be 4 public exhibitions held as part of the consultation. The events will be open between 12 noon and 7pm as follows:

 

Neeld Community & Art Centre, High Street, Chippenham         Mon 17 July 2017

Guildhall, Market Place, Salisbury                                                      Weds 19 July 2017

Town Hall, St Johns Street, Devizes                                                   Mon 24 July 2017

Atrium, County Hall, Trowbridge                                                       Weds 26 July 2017

 Officers from the Council will be available during the day to answer questions about the draft Plan and we would encourage people to attend and find out more about what the draft Plan proposes in their area.

 How to Respond

 The draft Plan and supporting evidence documents are available to view and download on the Council’s website: http://www.wiltshire.gov.uk/wiltshsgsiteallocationsplan. A specific representation form, along with a simplified guidance note can also be downloaded. 

 We welcome your comments via the following means:

 online via the Council’s dedicated consultation web site: http://consult.wiltshire.gov.uk/portal;

 Please note that copies of all comments (including your personal details) will be made available to the public to view and therefore cannot be treated as confidential. Anonymous representations cannot be accepted.

 Copies of the consultation documents can be viewed during normal opening hours at the Council’s main offices at Monkton Park (Chippenham), Bourne Hill (Salisbury), County Hall (Trowbridge) and Wiltshire Libraries.

 Following the consultation, the council will consider the comments received before submitting the draft Plan and supporting evidence to the Secretary of State for examination.  All comments received during this consultation will be passed on to the appointed independent Planning Inspector at that stage.

 Any representation received may be accompanied by a request to be notified at a specific address of any of the following: that the Wiltshire Housing Site Allocations Plan has been submitted to the Secretary of State for independent examination; that the Inspector’s Report (including any recommendations) into the Wiltshire Housing Site Allocations Plan has been published; and that the Wiltshire Housing Site Allocations Plan has been adopted. 

 Should you require further information, please email: spatialplanningpolicy@wiltshire.gov.uk or telephone 01225 713223.

 Yours faithfully,                      

 Alistair Cunningham
Associate Director, Economic Development and Planning

Wilts Council Site Allocation drop-in events

For information:- see page 31 of the agenda – link shown at the bottom of this page –  info is copied here:

Draft Wiltshire Housing Site Allocations Plan – Advance notice of
consultation Wiltshire Council’s Cabinet, on 20 June, approved the draft Wiltshire Housing Site Allocations Plan for consultation to commence in July.
The draft Wiltshire Housing Site Allocations Plan, a formal Development Plan
Document, has been prepared in accordance with the Wiltshire Core Strategy. It will allocate new sites for housing and amend, where necessary, settlement
boundaries at the Principal Settlements of Salisbury and Trowbridge, Market
Towns, Local Service Centres and Large Villages.
Although the consultation will not start until Friday 14 July 2017 (and continue for 10 weeks) the Council are seeking to raise awareness through the Area Board network of the consultation period and drop in events being held as part of the consultation.
The drop-in events will be open between 12 noon and 7pm as follows:
Neeld Community & Art Centre, High Street, Chippenham SN15 3ER -Monday 17  July 2017
Guildhall, Market Place, Salisbury SP1 1JH – Wednesday 19 July 2017
Town Hall, St Johns Street, Devizes SN10 1BN – Monday 24 July 2017
Atrium, County Hall, Trowbridge BA14 8JN – Wednesday 26 July 2017
Officers from the Council will be available during the day to answer questions
about the draft Plan and we would encourage people to attend to find out more about what the draft Plan proposes in their area.
From the start of consultation on Friday 14 July, the draft Plan and the supporting evidence will be available during normal opening hours at the Council’s main offices (Monkton Park, Chippenham; Bourne Hill, Salisbury; and County Hall, Trowbridge) and in all Wiltshire Council libraries. It will also be available on the  Council’s web site via this link:
http://www.wiltshire.gov.uk/wiltshsgsiteallocationsplan
Information about how to comment on the draft Plan will be circulated via the area  board networks closer to this time.

http://bit.ly/2vQtIfV

Link to Area Board papers

Ridgeway Farm development site

Ridgeway Farm Site – Update 14th June 2017

Under the terms of the Wiltshire Council Strategic Housing Land Allocation Policy, Wiltshire Council has indicated that The Ridgeway Farm Site area may be extended to include a development for a further 40 dwellings. There will be a consultation period to be announced in due course.

There are two ways you can access the report.  *These are large documents and may take time to load*

  1. We have attached a link to the Wiltshire Council document (please search for ‘Crudwell’ to find the relevant pages).  http://cms.wiltshire.gov.uk/documents/g11096/Public%20reports%20pack%2020th-Jun-2017%2009.30%20Cabinet.pdf?T=10

2.  Here is the report which we have downloaded to our website

 Wiltshire Council report

If you are having problems with the 1.  the link, please click on the Wiltshire Council report above.

Any information we receive concerning this neighbourhood planning issue, will be communicated through here, the parish council website and also through What’s On parish newsletter.

 

 

 

Free sports days at Crudwell Hall and Recreation Ground

Fun in the Sun

Free summer holiday sports coaching for children aged 5-11 years old

Recreation Ground, Crudwell, SN16 9HB
(Crudwell Village Hall is available in the event of wet weather)

Wednesday 1 August, 8 August, 15 August, 22 August

12.30pm – 2pm

High quality multi-sports coaching provided by Wiltshire Cricket and Innov8 Sportz. Come along and meet new friends, have fun and stay active.

Bring:  clothes suitable for the weather, sun cream, drink, hat etc.

Annual audit year ending 31st March 2018

Having submitted our accounts through an Internal Audit from Auditing Solutions, we now publish the documents below as we submit them to External Audit by LLP Littlejohn.

Please note the accounts are available for inspection from 11th June until 20th July (by appointment) from the Clerk.  Full details are on the notice below.

AGAR Return form

Asset Register at 31st Mar 18

Bank reconciliation at 31st Mar 18

Cashbook 17-18

Internal Audit Report 2017-18

Notice of Inspection

Payments over £100

Variances

 

Annual Meetings and Neighbourhood Planning Sat 5th May 2018

Notice APM

All are welcome to attend, this is the text from the above notice

Crudwell Parish Council   To: Members of the Council   You are hereby summoned to attend    the Annual Meeting of the Parish Council (Crudwell) At  the Crudwell Village Hall on   Saturday 5th May 2018 at 10.00 a.m., for transacting the following business. Lisa Dent – (Clerk Crudwell Parish Council)

 

AGENDA

  1. Election of Chairman for the ensuing year

Chairman to vacate the chair, members to submit nominations for election of the Chairman, Clerk to receive the Chairman Declaration of Acceptance of Office (to be witnessed by the Clerk.)

  1. Election of Vice-Chairman for the ensuing year

Vice Chairman to vacate said post, members invited to submit nominations for the election of Vice-Chairman, Clerk to receive the Vice Chairman Declaration of Acceptance of Office (to be witnessed by the Clerk).

  1. Apologies and absence
  2. Chairman to close meeting and proceed to Annual Parish Meeting

 

Crudwell Parish Council   To: Members of the Council   You are hereby summoned to attend    the Annual Parish Meeting (Crudwell) At  the Crudwell Village Hall on   Saturday 5th May 2018 at 10.15 a.m., for transacting the following business.    Lisa Dent – (Clerk Crudwell Parish Council)

 

AGENDA

  1.            Apologies received
  2.            Minutes to previous APM meeting 16th Sept 2017
  3.            Chairmans Report/Achievements of the Parish Council                          2017/2018

3.1             Thanks

3.2.           Future Issues

3.3.           Accounts/ Finance

  1. Wiltshire Council Report – Cllr Berry
  2. Crudwell Parish Reports

Where available:- Crudwell School, Crudwell Trust, LLT, Crudwell Neighbourhood Plan Group

 

  1. Open Forum
  2. Closing Comments
  3. Chairman to close meeting

 

There will then follow a Neighbourhood Plan Joint Focus Group Exhibition   Saturday 5thMay in Crudwell Village Hall from 11.30am to 2.00pm.  You are invited to drop in for an update on progress with the Neighbourhood Plan and the opportunity to express your views on the impact of future development in our community.

 

General Data Protection Regulation Policy May 2018

General Data Protection Regulation Policy

Crudwell Parish Council                       To be reviewed: May 2019

Purpose of the policy and background to the General Data Protection Regulation

This policy explains to councillors, staff and the public about GDPR. Personal data must be processed lawfully, fairly and transparently; collected for specified, explicit and legitimate purposes; be adequate, relevant and limited to what is necessary for processing; be accurate and kept up to date; be kept only for as long as is necessary for processing and be processed in a manner that ensures its security. This policy updates any previous data protection policy and procedures to include the additional requirements of GDPR which apply in the UK from May 2018. The Government have confirmed that despite the UK leaving the EU, GDPR will still be a legal requirement. This policy explains the duties and responsibilities of the council and it identifies the means by which the council will meet its obligations.

 

Identifying the roles and minimising risk

GDPR requires that everyone within the council must understand the implications of GDPR and that roles and duties must be assigned. The Council is the data controller and Peter Gilchriest (Chairman)  is the Data Protection Officer (DPO).  It is the DPO’s duty to undertake an information audit and to manage the information collected by the council, the issuing of privacy statements, dealing with requests and complaints raised and also the safe disposal of information.

GDPR requires continued care by everyone within the council, councillors and staff, in the sharing of information about individuals, whether as a hard copy or electronically. A breach of the regulations could result in the council facing a fine from the Information Commissioner’s Office (ICO) for the breach itself and also to compensate the individual(s) who could be adversely affected. Therefore, the handling of information is seen as medium risk to the council (both financially and reputationally) and one which must be included in the Risk Management Policy of the council. Such risk can be minimised by undertaking an information audit, issuing privacy statements, maintaining privacy impact assessments (an audit of potential data protection risks with new projects), minimising who holds data protected information and the council undertaking training in data protection awareness.

 

Data breaches

One of the duties assigned to the DPO is the investigation of any breaches. Personal data breaches should be reported to the DPO for investigation. The DPO will conduct this with the support of the Parish Council.  Investigations must be undertaken within one month of the report of a breach. Procedures are in place to detect, report and investigate a personal data breach. The ICO will be advised of a breach (within 3 days) where it is likely to result in a risk to the rights and freedoms of individuals – if, for example, it could result in discrimination, damage to reputation, financial loss, loss of confidentiality, or any other significant economic or social disadvantage. Where a breach is likely to result in a high risk to the rights and freedoms of individuals, the DPO will also have to notify those concerned directly.

It is unacceptable for non-authorised users to access IT using employees’ log-in passwords or to use equipment while logged on. It is unacceptable for employees, volunteers and members to use IT in any way that may cause problems for the Council, for example the discussion of internal council matters on social media sites could result in reputational damage for the Council and to individuals.

 

Privacy Notices

Being transparent and providing accessible information to individuals about how the Council uses personal data is a key element of the Data Protection Act 1998 (DPA) and the EU General Data Protection Regulation (GDPR). The most common way to provide this information is in a privacy notice. This is a notice to inform individuals about what a council does with their personal information. A privacy notice will contain the name and contact details of the data controller and Data Protection Officer, the purpose for which the information is to be used and the length of time for its use. It should be written clearly and should advise the individual that they can, at any time, withdraw their agreement for the use of this information. Issuing of a privacy notice must be detailed on the Information Audit kept by the council. The council will adopt a privacy notice to use, although some changes could be needed depending on the situation, for example where children are involved. All privacy notices must be verifiable.

 

Information Audit

The DPO must undertake an information audit which details the personal data held, where it came from, the purpose for holding that information and with whom the council will share that information. This will include information held electronically or as a hard copy. Information held could change from year to year with different activities, and so the information audit will be reviewed at least annually or when the council undertakes a new activity. The information audit review should be conducted ahead of the review of this policy and the reviews should be minuted.

 

Individuals’ Rights

GDPR gives individuals rights with some enhancements to those rights already in place:

  • the right to be informed
  • the right of access
  • the right to rectification
  • the right to erasure
  • the right to restrict processing
  • right to data portability
  • the right to object
  • the right not to be subject to automated decision-making including profiling.

The two enhancements of GDPR are that individuals now have a right to have their personal data erased (sometime known as the ‘right to be forgotten’) where their personal data is no longer necessary in relation to the purpose for which it was originally collected and data portability must be done free of charge. Data portability refers to the ability to move, copy or transfer data easily between different computers.

If a request is received to delete information, then the DPO must respond to this request within a month. The DPO has the delegated authority from the Council to delete information.

If a request is considered to be manifestly unfounded then the request could be refused or a charge may apply. The charge will be as detailed in the Council’s Freedom of Information Publication Scheme. The Parish Council will be informed of such requests.

 

Children

There is special protection for the personal data of a child. The age when a child can give their own consent is 13. If the council requires consent from young people under 13, the council must obtain a parent or guardian’s consent in order to process the personal data lawfully. Consent forms for children age 13 plus, must be written in language that they will understand.

 

Summary

 The main actions arising from this policy are:

The Council must be registered with the ICO.  Our registration number is ZA 181726.

  • A copy of this policy will be available on the Council’s website. The policy will be considered as a core policy for the Council.
  • An information audit will be conducted and reviewed at least annually or when projects and services change.
  • Privacy notices must be issued.
  • Data Protection will be included on the Council’s Risk Management Policy.
  • The Parish Council will manage the process.

 

This policy document is written with current information and advice. It will be reviewed at least annually or when further advice is issued by the ICO.

All employees, volunteers and councillors are expected to comply with this policy at all times to protect privacy, confidentiality and the interests of the Council.